Bring your own device (BYOD) policies are often designed with the intention of employees using their personal laptop, smartphone or tablet for work purposes. However, BYOD can be complicated and there are many considerations to take into account. Below is a list of things that everyone should consider before deciding whether or not they want to implement a BYOD policy in their workplace.
What is a BYOD policy and why you should have one
There are many reasons why you should have a BYOD policy in your workplace. Here are some of the benefits a BYOD policy can provide employers:
They are already comfortable with the device and know how to use it well. They also don’t have to learn how to use a new device, which can take time away from their work.
- Employees will be more productive if they can use their own device for work
- They are comfortable with their device and know how to use it well
- New employees do not have to learn a new device which could take time away from their work
- You will not need to purchase new devices for every employee, saving money
- Employees will bring their device to work every day, so they will not forget it
If you don’t have a BYOD policy in place at your company, then you are missing out on some big business benefits!
How to create a BYOD policy that your employees will understand
When creating a BYOD policy, you will need to be clear about what is allowed and what is not. It is crucial that employees, especially new ones, understand the policy. Employees will know what is and isn’t allowed without having to ask and it will help make sure company data is protected at all times.
Here are some tips on what should be included in your policy.
- Be clear about what devices are allowed. Different devices have different security systems and employees should be allowed to use any device as long as it meets the security requirements of the company.
- Inform employees on how they can use their devices securely. This will involve education on cyber security awareness and GDPR training.
- Provide a list of approved websites, apps and software that can be installed. Ensure IT has approved any downloads and app or software installations before employees install them on their devices.
- Be clear about what data is allowed to be accessed and stored on the device. Keep in mind, employees may be storing sensitive data on their personal devices so these should be properly protected.
- Ensure that the personal devices have up to date anti-virus software and firewalls enabled.
- Inform employees that they are responsible for the security of their device and that the company is not liable if it is lost or stolen.
Considerations for creating a BYOD policy
When creating a BYOD policy, it is important to be aware of the risks that come with allowing employees to use their personal devices for work. Here are some of the risks that you need to consider:
- Employees may not be familiar with the security measures of their device. If they are not familiar with how to protect their device, then the company’s data is at risk
- Employees may not be aware of the company’s cyber security policies, how to protect themselves online and GDPR regulations
- Employees may have installed unapproved software or apps on their device which could contain malware and viruses. This could allow hackers access to the company’s data
- Employees may not be aware of the risks that come with using their device for work. They may download apps or software that contain viruses or malware without knowing it, increasing the risk to your company’s data
- If the employee leaves the company, they will most likely take their device with them which can put sensitive company information
It is critical to have established regulations and training in place so that employees are aware of the required cyber security standards. Employees should all be given the appropriate cyber awareness training, as well as GDPR training to educate them on handling sensitive data. It is also important to install antivirus software and security procedures on new hires when they start at the firm, as well as a policy in place to erase sensitive information from personal devices when they leave.